What is it like to serve on a national board or committee?

National Pork Board

The Board of Directors has the ultimate responsibility and accountability, in collaboration with USDA under the Pork Act and Pork Order, for the collection of national pork Checkoff funds, their disbursement to state organizations, and their investment in industry promotion, research and consumer information programs, to enhance the marketing of U.S. pork and pork products.

Time Commitment

There is an expectation that board members will make every effort to attend meetings and conference calls. The following activities are the general responsibilities of the Board’s schedule:

  • January – Board meeting, location TBD
  • March – Board meeting and National Pork Industry Forum, Kansas City, Mo.
  • April – Conference call (tentative and as needed)
  • June – Board meeting at World Pork Expo, Des Moines, Iowa
  • July – New Board orientation (webinar)
  • August – Conference call (tentative and as needed)
  • September – New Board orientation (in-person) and Board meeting, Des Moines, Iowa
  • October – Conference call (tentative and as needed)
  • November – Board meeting, Des Moines, Iowa

In addition, Board members typically join and participate in one or two program committees which could meet during the calendar year, depending on the committee.

PQA Plus/Site Assessment Requirements

If a member is not currently both PQA Plus certified and Site Assessed, the individual must be willing to become compliant prior to taking office.

Board Members Selection System

  • The Board consists of 15 members
  • Members serve a 3-year term, and may serve two consecutive terms
  • Five Board seats are appointed by the Secretary of Agriculture on an annual basis
  • The five appointees must come from a list of eight candidates ranked by Pork Act Delegates
  • A minimum of 12 states must be represented on the Board of Directors
  • Officers are elected by the Board of Directors on an annual basis

Nominating Committee

The National Pork Board uses a Nominating Committee to seek candidates for appointment to the National Pork Board and to its Nominating Committee. The Goal of the Nominating Committee is to execute a fair process that provides opportunity for every interested producer.

Apply for the National Pork Board or Nominating Committee

National Pork Board Advisory Program Committees

The National Pork Board has nine advisory program committees (Animal Science, Animal Welfare, Domestic Marketing, Sustainability, Pork Safety, Quality & Human Nutrition, Producer & State Services, Public Health & Safety, Swine Health, and Trade). The committee system provides in-depth analysis and oversight of specialized projects and programs, including the planning, budgeting and goal setting review and evaluation.

Apply for the National Pork Board Advisory Committees

Roles and Responsibilities of Board Members, Nominating Committee and Advisory Program Committee

 

Purpose

Solicit, screen, interview, evaluate and recommend candidates to the Pork Act Delegate Body to be elected as nominees to the U.S. Secretary of Agriculture for appointment to the National Pork Board, and also for open seats on the Pork Board Nominating Committee.

Composition of Nominating Committee

  • Four members elected by the Pork Act Delegates to staggered two-year terms
  • Two producers named by the Pork Board for one-year terms to ensure diversity
  • The chair will be the immediate past president of the Board
  • Familiarity and knowledgeable about Pork Board programs of Promotion, Research and Consumer Information
  • Familiarity and knowledge about the inner workings, demands, responsibilities and expectations of service on the Pork Board
  • Knowledge about producers who exhibit national leadership skills
  • Ability to conduct themselves in an open, unbiased and objective manner
  • Knowledge about the pork industry/pork chain
  • Some members must possess relevant experience and background in the work of the committee, NPB, states and organizational business
  • Represent a variety of geographic areas, producer types and interests, ideas, opinions, perspectives, styles of operation, gender, size of operation and other areas of diversity

Candidate Qualifications for Pork Board or Nominating Committee

  • Produces porcine animals in the US for sale in commerce
  • Involvement in the US pork industry
  • Familiarity with the pork associations work in their county and state
  • Willingness to devote the time and effort to stay abreast of issues
  • Do the required homework to be a knowledgeable Board member
  • Attend meetings faithfully
  • Contribute to meetings and discussions
  • Represent the Board and the industry as required
  • Reveal any conflict of interests and recuse themselves as necessary
  • Represent a variety of geographic areas, producer types and interests, ideas, opinions, perspectives, styles of operation, gender, size of operation, and other areas of diversity

Timeline

Approximate timeline for the Nominating Committee process is:

  • Mid-Summer – First Nominating Committee conference call to go over list of possible candidates and welcome new members
  • Mid-August – Mailing to states for Pork Board and Nominating candidates with application materials
  • Ongoing – Throughout recruitment process, Nominating Committee members actively recruit and communicate with possible candidates about the involvement and commitment of Pork Board members
  • Beginning of November – Deadline for applications
  • Early to mid-December – Candidate interviews
  • March – Pork Industry Forum. New Board members are elected by the delegate body and ranked for submission to the Secretary of Agriculture for formal appointment. All Nominating Committee members attend Forum as well as all Board candidates.

Twelve State Rule

Before recommending a slate of Pork Board candidates to the Delegate Body, the Nominating Committee will ensure that the “12 State Rule” has been satisfied. This means that if a Pork Board candidate is from a state which already has a Board member, the candidate may have to be ranked below the top 5, so delegates will not have to re-rank candidates.  (For a complete description of the 12 State Rule, please refer to the Pork Act and Order.)

Ranking

The NPB Nominating Committee will rank all of the candidates presented to the delegates. This ranking is a service to the delegates, providing them with additional information about the candidates in order to make a more informed decision. However, rather than giving each candidate only one single overall score the Nominating Committee will rank each candidate in the 5 essential components of Board Member qualification:

  1. Industry Knowledge – Big picture
  2. Pork Board & Checkoff knowledge, programs, ideas
  3. Leadership skills – Active involvement/experience
  4. Communications
  5. Attitude – Passion and commitment to the pork industry

Conflict of Interest

The Nominating Committee is covered by the Board’s Conflict of Interest policy. Each Nominating Committee member will sign a certification agreeing to disclose any Conflict of Interest and to recuse themselves from discussing, voting on or deciding any matter where a personal or professional Conflict of Interest or the appearance of one exists, as between a PBNC member and a candidate. Immediate family relationships automatically trigger this recusal from this category.

Other business or personal relationships will be judged on the individual fact situation. When in question, the Committee, by majority vote of a quorum, will determine if such conflict of interests exists. The Committee chair will have discretion to allow the conflicted member to participate in the discussion to ensure that all pertinent information is gathered, but will make every effort to limit undue influence. The Pork Board will be the final arbiter of Conflict of Interests situations.

Last Revised: 08/10/2016

National Pork Board Committee Structure

Program committees may have up to 20 members per committee (not counting the Board members appointed to the committee by the President) to ensure a sufficient number will be in attendance at every meeting for meaningful and broad based discussion. Additional input can be given by advisors to add expertise to the conversation. Ex-officio members are to contribute to the conversation only if called upon. Advisers and ex-officio members are also not included in the 20. More detail below:

Member Definitions and Roles

Voting Committee

  1. producers who pay Checkoff
  2. persons who
    • are actively engaged in the production of swine, or
    • are employed by an entity actively engaged in the production of swine, or
    • are the named representatives of an entity actively engaged in the production of swine
  3. state pork association staff
  4. allied industry representatives(including packer representatives) named with the consent of the committee chair and the Pork Board members of that committee.
  5. academic experts in specific areas relating to committee work

Rules

  1. Only 15-20 members are allowed per committee. The majority of the committee must fall into categories 1, 2 or 3
  2. Two three-year terms are available with 25 percent of the committee available for a third three-year term
  3. All committee members must be PQA Plus® certified as well as have their sites assessed if applicable
  4. Names are submitted to Sharlotte Peterson prior to the November National Pork Board meeting for approval
  5. At each meeting, a roster of voting members should be read and recorded to make sure everyone knows what his/her role is

National Pork Board Members

Two representatives are appointed by the Board to serve on each committee rotating every two years. They are allowed to vote and have a voice at meetings.

Rules

  1. Their time served on a committee does not count against their term limits.
  2. Board members are unable to serve as chairs

Advisors

Advisors are non-voting members of the committee and can only be utilized for expertise in a specific area.

Non-voting Advisors are:

  1. Academic experts in specific areas relating to committee work
  2. Non-producer experts
  3. Consultants
  4. Specialists
  5. Allied industry
  6. Producers who bring value to the committee due to their institutional knowledge

Rules

  1. Up to eight Advisors are allowed per committee
  2. Advisors are not allowed to vote
  3. No term limit for Advisors
  4. Names are submitted to Sharlotte Peterson prior to the November Board meeting for approval
  5. Advisors must be PQA Plus certified as well as have their sites assessed if applicable
  6. At each meeting, the roster of advisors attending should be read and recorded

Ex-Officio

Ex-Officio representatives are non-voting members of the committee and may contribute to the conversation to provide information or clarification in their specific area of expertise.

Ex-Officio representatives are:

  1. National Pork Producers Council (NPPC) staff

Rules

  1. Ex-Officio positions are reserved for NPPC staff and are not considered members of the committee and cannot vote
  2. Ex-Officio representatives must be PQA Plus certified as well as have their sites assessed if applicable
  3. Names are submitted to Sharlotte Peterson prior to the November Board meeting for approval

Sourcing Committee Members and Advisors

Committee Members

Producer Services department will work diligently to find new committee members who are willing to serve on the program committees

Committee staff liaisons can also provide names for committee members

Advisors

Committee staff liaisons are in charge of rotating and adding new advisors to program committees however, all changes must go through Board approval.

Committee Timeline

January – October – Collection of committee member names

August – All committees will be notified of those members expiring from their committee

*All committee members are eligible for two 3-year terms with 25 percent of the committee eligible for a third 3-year term

September – All committees staff liaisons must provide a list of members and advisors leaving  as well as any requirements they would like met (i.e. region, state, type of production, size of production etc.) to Producer Services

*Producer Services will do its best to fill these committee needs but program staff can also submit names of members they would like to add

October – Committee member names will be supplied to committee staff for approval from committee leadership team

Prior to the November Board meeting – All committee changes in representation must be submitted to Sharlotte Peterson for approval including:

  • Committee members
    • Proposed new
    • Removing or rolling off
    • Persons denied being on a committee with reason
  • Advisors
  • Committee Chairs
  • Committee Vice Chair

November Board Meeting– Names of the above-mentioned representation will be submitted for Board approval at the November Board Meeting

Following the November Board Meeting – Following the board meeting Producer Services will notify you on the Board’s approval process and if any committee members were denied

*It is the committee staff liaison’s responsibility to communicate to new committee members about the appointment process
*Committee leadership is defined as program committee staff liaison, chair and national pork board representatives
*Committee staff liaison is the NPB staff member who oversees/coordinates the program committee

Committee Vacancy

If your committee has a vacancy during the course of the year:

  • Prior to the first committee meeting of the year, a name submitted to Producer Services for Board approval
  • After the first committee meeting of the year, the seat will remain vacant until the next cycle

The Board of Directors has the ultimate responsibility and accountability, in collaboration with USDA under the Pork Act and Pork Order, for the collection of national pork Checkoff funds, their disbursement to state organizations, and their investment in industry promotion, research and consumer information programs, to enhance the marketing of U.S. pork and pork products.

The Board of Directors’ primary charge is to create the vision and strategic direction of the organization, to ensure that the organization’s plans and budget are in alignment with that vision and are consistent with the Pork Act, and to hire and supervise the chief executive officer. Other duties include:

  • Provide oversight of the appropriate use of National Pork Board’s resources
  • Be accountable for Checkoff funding programs in accordance with the Act and Order
  • Ensure that programs have a positive impact on the pork industry
  • Determine the organization’s mission, vision and purpose
  • Support the CEO and review his/her performance
  • Ensure effective organizational planning
  • Select Board officers and make recommendations on committee structures
  • Administer provisions of the Act, Order and Regulations
  • Develop/implement plans, projects, budgets, contracts, bylaws and Board policies
  • Recommend approval of plans, projects and budgets to USDA
  • Receive and investigate complaints of violations
  • Align programs/funding to carry out the Board’s strategic plan
  • Ensure Checkoff funds are used only for activities authorized under the Act and Order
  • Ensure Checkoff funds are not used to influence government policy or action – no lobbying with Checkoff dollars
  • Exercise Board power in a prudent, honest and confidential manner
  • Participate in the Board’s annual evaluation and planning efforts
  • Represent the U.S. Department of Agriculture and the Secretary of Agriculture
  • Be accountable to those stakeholder producers who pay into the Checkoff program
  • Fulfill fiduciary duty to the Board
  • Set aside personal or state interests and represent the entire pork industry
  • Serve as a Court of Appeal
  • Regularly attends board meetings and important related meetings

Expectations:

  • Avoid making decisions based on special interests of other individuals, organizations, states or regions
  • Disclose actual or perceived conflicts of interest and refrain from voting on these matters
  • Encourage pork industry unity by communicating/supporting Board plans and programs to State Pork Associations
  • Be knowledgeable about the Act, Order and Regulations
  • Be knowledgeable about Board policies, bylaws, plans, projects and budgets
  • Be dedicated to doing what is best for the entire pork industry
Last Revised: 2/25/2011

For more information contact:

National Pork Board and Nominating Committee
Denise Yaske
DYaske@pork.org
(515) 233-2763

All other committees
Sharlotte Peterson
SPeterson@pork.org
(515) 223-2614